24 November 2008
Additional notification on fund scheme amendment on IC
(Translation)
No. Thor.Thor. / Jor.Thor. 512/2008
24 November
2008
Re: Notification in relation to Obtaining Resolutions of Unitholder in
connection with the
Amendment to the Fund Management Project of CPN Retail Growth Property
Fund
(CPNRF).
To: The President
The Stock Exchange of Thailand
As CPN Retail Growth Property Fund (CPNRF) (the "Fund") by TMB Asset
Management
Company Limited (the "Management Company") notified the closing date of the
unitholders'
register book to suspend the transfer of investment units for determining the
right of unitholders to
pass resolutions in connection with the amendments to the Fund Management
Project and the
right to receive dividend on 1 December 2008, the Management Company would
like to inform
further details of the amendment to the Fund Management Project as follows.
The Management Company deems appropriate to amend the Fund
Management Project in
relation to the Investment Committee of the Fund to be in line with the
amendments to the
relevant notifications of the Office of the Securities and Exchange Commission
(the "SEC") and the
current operation of the Fund. In order to do so, the Management Company must
seek approval
from unitholders. Therefore, for the convenience of the unitholders, the
Management Company
deems appropriate to arrange to obtain resolutions of the unitholders by
circulating written
resolution to the unitholders and to ask the unitholders to pass written
resolutions pursuant to the
circular resolution letter by 15 January 2009 for unitholders' consideration
as follows:
1. The amendments to the Fund Management Project in relation to the
Investment
Committee of the Fund as follows:
As the Management Company considered that in order to manage the Fund
to be in line
with the provisions of the Fund Management Project and the relevant
amended notification
of the SEC, and to increase flexibility and appropriateness for
managing the Fund
efficiently, the Management Company deems appropriate to amend the
Fund Management
Project in relation to the Investment Committee of the Fund as follows.
1.1 To amend the composition of the Investment Committee
To amend the Fund Management Project in relation to the
Investment Committee
from current provision as specified in Clause 13.1 Composition
and other
related provisions specified in the Fund Management Project in
order to increase
efficiency in managing the Fund and to comply with the
relevant amended
notification of the SEC as follows.
1
Current wording
13.1 Composition
The Investment Committee shall comprise
at least 5 committee members as follows:
1. At least one committee member
appointed by the Management
Company in the name of the Fund, as
a representative of the Management
Company.
2. Not exceeding two committee
members appointed by the
Management Company from persons
who have knowledge and expertise in
real properties.
3. Not exceeding two committee
members appointed by the
Management Company from
candidates, who have qualifications
specified by the Management
Company, nominated by a unitholder.
The members of the Investment
Committee shall have the duties and
qualifications and possess no prohibited
characteristics as prescribed by the
Securities Law and/or any other relevant
laws and shall be entitled to receive
meeting allowance as specified in the
Project.
Each member of the Investment
Committee shall hold office for a term of
3 years. A committee member who
performs duties until expiry of his term of
office may be re-appointed.
If there is any vacancy in the Investment
Committee for any reason, the
Management Company shall be entitled to
appoint a new committee member to fill
up such vacancy in accordance with the
rules prescribed above. A newly
appointed committee member shall hold
office for the remaining term of the
member whom he replace
Amended wording
13.1 Composition
The Investment Committee shall comprise
members as follows:
1. At least one committee member
appointed by the Management
Company in the name of the Fund, as
a representative of the Management
Company, who is an employee of the
Management Company and approved
by the SEC to be property fund
manager
2. One committee member appointed by
the Management Company from
candidates, who have qualifications
specified by the Management
Company, nominated by a unitholder
holding at least 20% of the total
issued investment units of the Fund
and being the property manager of
the Fund.
The members of the Investment
Committee shall comprise of
representatives from the Management
Company approved by the SEC to be
property fund manager not less than half
of the total number of committee
members, and the members of the
Investment Committee shall have the
duties and qualifications and possess no
prohibited characteristics as prescribed by
the Securities Law and/or any other
relevant laws and shall be entitled to
receive meeting allowance as specified in
the Project.
Each member of the Investment
Committee shall hold office for a term of 3
years. A committee member who performs
duties until expiry of his term of office may
be re-appointed.
If there is any vacancy in the Investment
Committee for any reason, which make the
composition of the Investment Committee
members not fulfilled as specified in the
first paragraph, the Management Company
shall be entitled to appoint a new
committee member to fill up such vacancy
in accordance with the rules prescribed
above.A newly appointed committee
member shall hold office for the remaining
term of the member whom he replaces.
In case that
(a) a committee member holds office for a
term of 3 years; or
(b) there is a removal of a committee
member,
the Management Company shall arrange to
hold a unitholders' meeting, which shall be
passed by a majority vote based on the
number of Investment Units help by the
unitholders attending the meeting, or a
resolution shall be sought by a notice to
the unitholders, which resolution shall be
passed by the majority vote of the
unitholders based on the total number of
Investment Units sold of the Fund.
Nevertheless, the Management Company
reserves the right to remove any
committee member appointed by the
Management Company without holding
unitholders' meeting or seeking resolution
from unitholders.
In case that the term of the Investment
Committee ends or the Investment
Committee is unable to perform its duties
for any reason, the Management Company
shall perform such duties until the new
Investment Committee is appointed.
1.2 The Amendment to Clause 29.3 of the Fund Management Project in relation to
Additional Conditions in case of Arrangement of Unitholders' Meeting and
the
Amendment to other relevant provisions of the Fund Management Project.
To increase flexibility and efficiency in managing the Fund and reduce
expenses of
the Fund, the Management Company propose to amend 29.3 Additional
Conditions in Case of Arrangement of the Unitholders' Meeting in the
Fund Management Project from:
"1. Appointment or dismissal of a fund manager or appointment or
dismissal of the
Investment Committee shall require a unitholders' resolution which shall
be passed
by a majority vote based on the number of Investment Units held by the
unitholders attending the meeting, or a resolution shall be sought by a
notice to
the unitholders, which resolution shall be passed by the majority vote
of the
unitholders based on the total number of Investment Units sold of the
Fund."
amending to:
"1. Appointment or dismissal of the Management Company shall require
a unitholders' resolution which shall be passed by a majority vote based
on the total number of Investment Units sold of the Fund, or a resolution
shall be sought by a notice to the unitholders, which resolution shall be
3
passed by the majority vote of the unitholders based on the
total
number of Investment Units sold of the Fund."
The unitholders will be asked to grant approval so that the Management Company
can proceed
with the amendment to the Fund Management Project to be in line with the
amendment of the
composition of the Investment Committee members, as proposed in all repects,
and to authorize
the following authority:
1) To amend the wording or contents in the Fund Management Project as
necessary and
relevant for the amendment of the composition of the Investment
Committee members,
insofar as they are not contradictory to or in conflict with the
resolutions of the unitholders
and/or as instructed or recommended by the Office of SEC and/or the
Stock Exchange of
Thailand and/or any other competent authorities and to contact the
Office of SEC, the
Stock Exchange of Thailand, government authorities or agencies, and
any other persons
for such amendment.
2) To proceed with any other acts as necessary or relevant to the above
for accomplishment,
including to appoint and/or remove any substitute for the acts
provided in 1) above for
their accomplishment.
2. Appointment of the Investment Committee Members
As the Fund Management Project specifies that the term of the
Investment Committee is 3
years, and the current Investment Committee has completed such term,
the Management
Company deems appropriate to propose the following persons for
unitholders to consider
approval of the appointment as the Investment Committee members:
(1) Ms. Jotika Savanananda
Committee member appointed by the Management Company in the
name of the
Fund, as a representative of the Management Company, who
approved by the SEC
to be property fund manager
(2) Mr. Naris Cheyklin
Committee member appointed by the Management Company from
candidates,
nominated by a unitholder.
In this regard, the Management Company will propose unitholders to
pass their resolutions
in the ballots which will be delivered to the unitholders together with the
circular resolution letter in
order to obtain written resolutions from the unitholders. After the
unitholders pass their resolutions
in the ballots, the Management Company will ask the unitholders to return the
ballots to the
Management Company by 15 January 2009.
Please be informed accordingly.
Yours faithfully,
Kampol Jantavibool
Authorized Signatory
4